Data Archiving and Retention Tips

Archiving and retaining access control information is an important task for any company. Over time, stored information may need to be archived in order to keep database size under control and the system performing at its peak performance. If information is not stored and the database or hard disk runs out of space, the software will stop working, and special data recovery steps may need to be taken to recover the database. Depending on the size of the system, having at least 6-12 months of event history in the access control database and another 6-24 months archived in a safe location is a good place to start. It is important to monitor the growth of the database, because many systems can accommodate more data without a significant impact to overall operation. In the event that a history report is needed as part of a security investigation or employee management issue, the online and archived data can be combined into a report that can be exported or saved for later review. Follow these four easy steps for managing your security data:

  • Establish a retention policy
  • Configure archiving and retention settings
  • Periodically verify retention goals are being met and adjust as necessary
  • Review business goals and your disaster recovery plan annually

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